Real Estate Agents & Sales Pros: Save Hours of Time with This Contact Import Hack

Jerad Larkin
Jul 27
3 min read

In a fast-paced real estate market, time is one of your most valuable assets. Yet many agents are still spending hours manually entering leads, farming contacts, or past clients into their phone or CRM. If that sounds like you, it’s time to stop.

There’s a faster, easier, and more efficient way to manage your contact data—and it could completely change the way you handle lead follow-up, farming campaigns, and client communication.

In this post, I’m sharing a simple yet powerful strategy that allows you to import hundreds (even thousands) of contacts into your phone or CRM in seconds. It’s one of the most underrated real estate tech hacks—and yes, it works with your MLS list, internet leads, and more.

Why Manual Data Entry is Holding You Back

Manually entering contact data is not only tedious—it’s a massive drain on your productivity. Every minute you spend typing in names, phone numbers, and email addresses is a minute you could be using to:

Prospect and follow up with leads
Show properties
Write offers and negotiate deals
Build client relationships
Attend trainings or industry events

The problem? Many agents don’t realize that there’s a faster way—so they keep doing it the hard way.

The Solution: Bulk Importing Contacts to Your Phone or CRM

If you’ve ever said, “I wish I could just snap my fingers and have all my contacts saved and organized,” this is your solution.

Using a combination of spreadsheet formatting and contact import tools, you can upload your full contact list into your phone or CRM within minutes.

Here’s a quick breakdown of how it works:

Start with a CSV or Excel fileIf you’re pulling from your MLS, lead capture platform, or farming data source, most of them will allow you to export contacts as a .CSV file. This file includes key fields like name, phone number, email, and address.
Clean up the fileRemove duplicates, fill in missing data where possible, and make sure columns are properly labeled (First Name, Last Name, Phone Number, Email, etc.). Most phones and CRMs follow a standard format.
Use a contact import tool or sync appFor iPhone or Android, there are several contact import apps available (e.g., Contacts+ or Easy CSV Importer). If you’re using a CRM like Follow Up Boss, Chime, or Wise Agent, many offer native import features or integrations with Google Contacts.
Map the fields and uploadFollow the instructions on your platform to map your spreadsheet columns to the appropriate contact fields, then import. Within seconds, you’ll have a full contact list synced across your devices.

Real-World Example: Importing My MLS Contact List

Recently, I imported an entire MLS contact list directly into my phone. Now, every agent, buyer, and seller I’ve worked with—or plan to connect with—is saved, categorized, and ready for instant access.

Better still, my CRM and phone are now synced, so I can follow up on the go, send texts with a single tap, or launch a drip campaign from my desktop in minutes.

This level of efficiency makes it easier to:

Stay on top of follow-ups
Quickly respond to inquiries
Organize contacts by source or territory
Launch targeted outreach for farming or sphere of influence campaigns

Save hours by bulk importing contacts into your phone or CRM with this simple real estate tech hack. Learn how to streamline lead follow-up, farming campaigns, and client communication with easy steps and tools.

Why This Hack Works for Real Estate and Sales

Whether you’re in residential sales, commercial real estate, lending, or any client-facing business, your contact list is your most valuable asset.

Bulk importing saves you hours of work and gives you a powerful head start on staying connected and visible in your market.

With organized, synced contacts, you can:

Create custom smart lists
Run re-engagement campaigns
Track client activity
Reduce response time
Improve client experience

This isn’t just a time-saver—it’s a business builder.

Want More Real Estate Tech Tips?

If you found this helpful and want more strategies to streamline your workflow, manage leads, and grow your business, visit MileHighTitleGuy.com. You’ll find: