How to Get Phone Numbers and Emails From a List of Property Addresses (Fast and Easy)
- Jerad Larkin
- 10 hours ago
- 4 min read
👇[Download Title Toolbox - Spreadsheet Reformatting Prompt (PDF)]
How do you turn a list of property addresses into phone numbers and email addresses?
Short answer: By properly formatting your address list and uploading it into a data tool like Title Toolbox, you can quickly uncover phone numbers and email addresses tied to those properties without doing it manually.
If you are watching this because you already have a list of addresses but you are missing contact information, you are in the right place.
Why this matters for real estate agents
If you work in real estate, you already know how valuable a clean list of addresses can be.
This could be:
Expired listings in your area
A notice of election demand list
Properties heading toward foreclosure
A farm area you want to prospect
Any lead list missing phone numbers or emails
The problem is always the same. You have the addresses, but you cannot contact anyone without phone numbers or email addresses.
Manually looking this up is slow, frustrating, and not scalable.
That is exactly why I want to walk you through a system that solves this.
What tool I use to find contact information for property addresses
The system I am showing you is called Title Toolbox.
This is a property data platform that allows you to upload a list of addresses and retrieve phone numbers and email addresses tied to those properties.
You can access it through me at:
If you try to register, I do need to approve the account, or you can reach out directly and I will get you access. Important note here. This is something you want to do on a computer, not on your phone.
The most important part: formatting your spreadsheet correctly
This is where most people get stuck.
If your spreadsheet is not formatted properly, the upload will not work. The system is very specific. Here is exactly what your spreadsheet needs.
Required columns for Title Toolbox
Your spreadsheet must include:
Zip code for the property
Site address (street address only)
Unit number in a separate column if a unit exists
That means you are usually working with two or three columns total.
If the unit number exists and you do not break it out into its own column, the system will fail. This is non-negotiable.
How I use ChatGPT to reformat spreadsheets instantly
Here is the good news.
You do not have to manually reformat your spreadsheet. I created a copy-and-paste prompt that you can use inside ChatGPT to do all of the work for you.
What the prompt does is simple:
It takes your existing spreadsheet
It reformats it exactly to Title Toolbox requirements
It extracts unit numbers into their own column
It outputs a clean CSV file ready for upload
Pro tip for better results in ChatGPT
If you have access to ChatGPT 5.2, I recommend choosing the Thinking option from the model dropdown.
It takes a little longer, but it does a better job with:
Spreadsheet logic
Address parsing
Unit extraction
Formatting accuracy
This is especially helpful if you are working with a larger list.
Step-by-step: how the process works
Here is the full workflow from start to finish.
Step 1: Copy and paste the prompt into ChatGPT
Paste the full prompt into ChatGPT first.
Once the prompt is in, upload your spreadsheet of property addresses.
Step 2: Let ChatGPT reformat the file
ChatGPT will process the file.This can take a couple of minutes depending on the size of your list.
Once it finishes, download the output as a CSV file.
You should now see something like:
Zip code
Site address
Unit number (if applicable)
This is exactly what Title Toolbox wants.
Uploading your file into Title Toolbox
Once you have the reformatted CSV:
Log into Title Toolbox
Click the Farming tab
Select Upload
Name your farm
Upload the reformatted file
After uploading, two things will happen:
You will receive an email confirming the file was received
You will receive a second email once processing is complete
At that point, you can log back in and review the results.
How much does the data cost?
Here is the pricing breakdown inside Title Toolbox:
Phone numbers: $0.07 per record
Email addresses: $0.08 per record
Phone + email together: $0.15 per property
The system can return:
Up to 5 phone numbers per property
Up to 3 email addresses per property
The first phone number and email listed are typically the most accurate, with accuracy decreasing as you move across the columns.
Once you purchase the data, you can download the updated spreadsheet with all contact information included.
Why this is such a powerful prospecting tool
This workflow gives you a massive advantage because:
You already control the list
You are not buying random leads
You can target specific situations like expires or pre-foreclosure
You can scale outreach without manual research
This works for cold calling, email outreach, direct mail follow-up, and even ad targeting.
Download the exact spreadsheet formatting guide and prompt
Downloadable Resource
I have created a downloadable PDF that includes:
The exact spreadsheet formatting rules
A visual example of the correct column setup
The full ChatGPT prompt you can copy and paste
Step-by-step instructions for Title Toolbox upload
This makes it easy to repeat this process anytime you get a new list of addresses.
Final thoughts
If you are in real estate and you are not leveraging your own address lists, you are leaving opportunities on the table. This system allows you to move faster, work smarter, and stay compliant while building your business. If you have questions about Title Toolbox, the prompt, or how to use this for your specific strategy, reach out to me. I am always happy to help.
Questions? Contact:
Jerad Larkin, Chicago Title Colorado
📞 303.630.9430
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